Dal-Tile Corporation ADMINISTRATIVE ASSISTANT II in Muskogee, Oklahoma
Join the largest manufacturer of tile and natural stone in the United States and watch your career stand out with Dal-Tile, a subsidiary of Mohawk Industries.
Our close-knit team of dedicated professionals has made us the success we are today. In exchange for their hard work, we support our people with a family-friendly work environment, a commitment to promoting from within, unique benefits that go beyond just medical and dental, and a belief that every employee deserves a productive life outside of work. If this sounds outstanding to you, take the first step forward and explore a career with Dal-Tile.
Dal-Tile is currently seeking an exceptional Administrative Assistant to join our TEAM! As the Administrative Assistant, we need someone who is ready to provide a variety of support such as providing secretarial services, answering inbound and outbound calls, and reviewing and revising supervisors’ files.
Works under general supervision of corporate manager/director, providing personal secretarial services and administrative assistance requiring exercise of discretion and judgment on occasion.
Major Function and Scope
Establishes, maintains and when necessary, revises supervisor’s files.
Screens telephone calls and visitors, ascertaining who can be redirected to subordinate managers or other offices. Provides information to callers, requiring detailed knowledge of manager’s area of responsibility and general knowledge of company policies, practices and operations.
Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes of important meetings.
Maintains departmental records and prepares special and recurring reports, following general directions.
Maintains manager’s calendar, scheduling meetings and appointments without clearance on occasion. Arranges travel and hotel accommodations and completes expense reports as necessary.
Tracks all departmental expenses for budgetary purposes.
Codes and sends invoices for payment.
Organizes department functions.
Coordinates and arranges meetings as well as prepares agendas. Arranges conference calls.
Opens and reviews all mail directed to manager/director. Composes responses to routine inquires and ascertains which items can be delegated to subordinate managers, and forwards appropriate items to manger/director.
Follows up on all assignments delegated to subordinate managers as to status, completion, etc.
Possibly delegates work to one or two clerical employees to assist with routine duties.
Keeps manager/director informed of work in progress and any problem areas.
Performs other related duties as required
Experience and Knowledge Required
High School diploma or equivalent experience.
2+ years of administrative experience.
Excellent customer service skills. Strong computer skills in spreadsheets, charts and word-processing. Strong oral and written communication skills. Basic math skills. Strong attention to detail and the ability to multi-task and meet deadlines.
Other Pertinent Job Information
While performing the duties of this job, the employee is regularly required to stand, use hands and reach with hands and arms. The associate is required to walk, stoop, kneel, crouch, or crawl. The associate may sit, climb or balance, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
We offer competitive salary and a comprehensive benefits package, career opportunities, and an environment of creativity and growth. Examples include: Company Match on 401k, Employee Purchase Discount, and Tuition Reimbursement.
Dal-Tile is a proud supporter of our U.S. military, veterans and their families - Thank You for Your Service!
Active military, transitioning service members and veterans are strongly encouraged to apply.
Mohawk Industries, Inc. is an Equal Opportunity Employer including disability/veteran committed to an inclusive workplace and a proud Drugs Don’t Work participant.
ReqID : 65338
Business Unit : Dal-Tile
Department : Manufacturing (MFG)
Job Type : Professional Opportunities